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Assistant Project Manager

Support project team in ensuring the overall administrative performance and success of the project. Assist in the successful management of the project budget. Expected to understand and manage all subcontractor deliverables. Team player expected to effectively communicate and work closely with all UAG staff and to meet and deliver on client needs and expectations.

Primary Duties and Responsibilities

  1. Assist in the creation, management and maintenance of the project budget with an emphasis on administering the following control tools:  a) Potential Change Item (PCI) letters and logs; b) Approval letters (AL’s) and logs; c) Change Order request letters and logs.
  2. Assist in the creation, management and maintenance a contract Items list, shop drawing schedule and shop drawing log and communicate the dates required to all stakeholders.  Also, work closely with our Project Superintendent to ensure that all pertinent information is accounted for.
  3. Assist project team with weekly Owner/Architect/Contractor (OAC) meetings.  Prepare an agenda and minutes for the meeting.  Ensure a “responsibility” column for appropriate responsibilities.
  4. Assist in the implementation of document control and communication system with a protocol that clearly defines how documents are received, stored and distributed.
  5. Assist in the maintenance of a Control Baseline set of documents that include architectural and mechanical drawings, shop drawings and project specifications.  These documents should be updated regularly and the latest information should be communicated to all stakeholders including UAG team members, subcontractors, owner,s and consultants.
  6. Assist  the creation of contract Exhibit’s, scopes of work, site safety plan, special requirements, and schedule
  7. Assist in the creation, management and maintenance of the process by which submittals are received, reviewed and submitted for approval.  Once approved, they should be returned to subcontractors timely with a date of release for fabrication and/or ordered.
  8. Create, manage and maintain the process by which requests for information (RFI) are received, reviewed, submitted and approved and ensure that this information is clearly and expeditiously communicated back to the appropriate subcontractors.
  9. Support the process by which all additional costs are received by our subcontractors; reviewed, negotiated and properly prepared by UAG and reviewed and communicated to the owner/architect which will then lead to the issuance of a formal change order to the subcontractor.  Ensure that at a minimum, bi-weekly meetings are held with the owner/architect to address change order issues.
  10. Assist in the creation, management and maintenance of  a monthly pencil requisition meeting calendar with input from the owner/architect team that ensures that monthly requisitions are being reviewed and processed correctly and timely.
  11. Assist in the effort to produce the Monthly Status Report for delivery to the client and team no later than the 15th of the following month.
  12. Promote the UAG “Excellence 360” culture to our clients, subcontractors, communities we are working in and the public at large.
  13. On a monthly basis, complete the UAG Safety 360 IIF checklist requirement utilizing Predictive Solutions software.

Minimum Requirements

Educational and experience requirements include 4-year engineering degree or equivalent, plus at least two years experience/knowledge of construction, design, finance, and management required. A thorough understanding of industry practices, processes, standards, etc., and their impact on project activities is vital.

Preferred certifications: LEED; OSHA 10/30/40; ASHE

Abilities Required

Excellent communication and interpersonal skills are a must. Ability to be tactful, respectful, influential and diplomatic when dealing with clients, subcontractors and co-workers. Thorough knowledge of all aspects of construction including safety, risk mitigation & control methods, operational means & methods and technology.